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Appropriation Control
Unit Responsibilities
Purchasing/Contracts Unit
Purchasing/Contracts Unit is responsible for the procurement of all commodities, goods, and services for the Department and Special School Districts, as well as the administration and encumbrance of all contractual arrangements.
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Expenditure Control Unit
Expenditure Control is responsible for the validation and payment release of all Department administrative obligations and Department awards to sub-recipients. Additionally, this Unit coordinates all grants management activities with the Division of Education Finance. Personnel from four payment units are assigned specific federal and state programs, as well as private grants. Payments are generated by claims for reimbursement from sub-recipients and administrative vendors.
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Revenue and Cash Management Unit
Revenue Unit is responsible for the collection of receivables from all fund sources, and the daily cash management of funds. Responsibilities are to ensure that sufficient funds are available for the timely release of all payments, deposit, and classification of all receipts, and compliance with the Cash Management Improvement Act. This unit must coordinate activities with all units of Expenditure Control and the Financial Reporting Unit.
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Financial Reporting Unit
Financial Reporting Unit is responsible for the validation and preparation of all financial statements and financial reports for the Department and contracted agencies, verification and issuance of all 1099’s to all vendors, and establishment of vendor numbers to permit obligation and payment to a vendor.
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Operational Support Services Unit
Operational Support Services provides support services to the entire Department. These services include mailroom, supply room, floor copiers, moveable property, central receiving, safety, telecommunications, warehouse, building security, and emergency response activities.
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