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Appropriation Control
Payment Policies
Payment Policies
The Department strives to issue payment on all valid claims and invoices within 30 days of receipt in the Division of Appropriation Control. The payment release target is subject to the following:
Claim reflects valid allowable costs under the applicable program;
Claim expenditures were incurred within the eligible award period;
Sufficient balance of approved project budget funds in requested categories remains;
Signature of the authorized representative appears on the claim;
Appropriate detail documentation is provided as dictated by applicable program requirements; and
Claim was received on or before the deadline date at the end of the award period.
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Reduction in Claim for Reimbursement
Where uncertainty exists regarding the allowability of a particular cost, the claim will be reduced by the questioned amount, and the remainder remitted to the requestor. Additional supporting documentation/justification may be provided to support the possibility of payment of the reduced amount subsequent to the initial payment.
All costs claimed must be in accordance with OMB Circular A-87 and applicable program regulations.
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Training in Claim for Reimbursement Preparation
Training for new financial staff who are responsible for the preparation of claims for reimbursement is available on request by Division of Appropriation staff.
| For more information contact: |
| Babette Myers |
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Accountant Manager 3
babs.myers@la.gov
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(225)342-3780
(225)342-6899 Fax
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