Appropriation Control
State Fiscal Year End Close
Awards Ending June 30th Each Year
FINAL CLAIM SUBMITTAL DEADLINE for awards ending June 30th each year is JULY 15th. Claims for reimbursement must be received by the above deadline in order to be reimbursed from current fiscal year funds. This deadline includes claims submitted through eGMS. In compliance with state law, the Louisiana Department of Education (LDE) must issue the payment and draw sufficient revenue to cover your request by August of each year. Therefore, WE WILL BE UNABLE TO PROVIDE EXCEPTIONS TO THE ABOVE DEADLINE. All requests for funds should include goods and services RECEIVED by June 30th.
All claims for reimbursement with supporting documentation, including 8(g) programs, that DO NOT EXCEED 15 PAGES may be faxed to the following numbers. DO NOT MAIL CLAIMS THAT HAVE BEEN FAXED.
(225) 342-6899 Main Fax
(225) 219-4465 Child Nutrition Programs
(225) 342-7254 IASA, Special Education
It is imperative you review outstanding receivables for those claims previously submitted to the LDE. If requests have been submitted for a period in excess of 30 days and payment has not been received, please contact Expenditure Control at (225) 342-3780 immediately to determine the current status of your payment. This procedure will confirm that all claims you have submitted have actually been received and will ensure that payment is issued within the proper period.
Additionally, you may research any payment processed by the LDE at the following web address. Use the "Vendor Search" button and enter your federal tax identification number to access this information.
Payment Search Link
http://www.state.la.us/OSRAP/INDEX.HTM
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